classification labels
30 May
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There is nothing as stressful as having to go to a records room to look for a particular record only to find that it is not filed where it needs to be. That means that you have to look all over the place just to find it. Most people consider a records room as a place to dump files and documents that no longer need urgent attention but this turns out to be a nightmare when they actually need to look up a particular piece of paper that is urgently needed. It never hurts to be always well organized and managing files is not as daunting as most people think.

This article will highlight ways you can use classification labels to come up with a functional classification system to help manage your files in the records room.

Advantages Of Managing Files

Before we look on how to come up with a functional classification system to manage your files, let’s look at how you benefit from doing this. Managing files helps reduce the amount of time used to retrieve files. It also reduces the risk of losing important files that may be of great value and eliminates misfiles. A well-managed records room helps to increase employee productivity and efficiency. The main advantage of using classification labels is that you can design and print your own labels as per your choice.

Color Coded Labels

You can adopt the use of color coding to manage your files effectively. How does this work? You can come up with a color system that classifies files depending on their importance. For example, you can have color red, green and yellow. Red can signify documents that are considered sensitive and ones you are sure you may need to refer to from time to time.

Green can represent files that are pulled only on special occasion or if need be. Yellow can signify documents that are not likely to be used again but they need to be filed just in case they are needed. Classification labels come in a variety of colors so you can choose colors that suit you.

Custom Labeling

Classification labels can be customized to be more specific. This is usually considered when a lot of files are involved to help narrow down the search. These classification labels come ready to use which takes off the pressure of one having to come up with a filing system. Big companies order custom classification labels depending on their filing needs and these labels come in ready to use. The advantage of ordering custom classification labels is that it takes off pressure from employees who need to file documents and this way they can use valuable time to concentrate on their tasks.

Full Range Labels

Full range labels are used when filing needs to be done in a precise manner to avoid any mix ups. Companies like pharmaceutical need a proper file management to ensure all medicine records are kept safe and within reach. The full range labels mostly come with self-adhesives and they are usually available in a number of classifications which include alphabetic, numeric, year, month, designation and identification.